Creating and preserving affordable housing – with passion and purpose.
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Community Land Trust (CLT) is the social-purpose real estate developer owned by British Columbia’s co-operative housing sector. We champion housing solutions that create, preserve and steward permanently affordable homes for people and households of all ages, incomes, abilities, ethnicities, sexual orientations and gender identities.
Aligned with the purpose and goals of the Co-operative Housing Federation of BC, our team of skilled industry professionals is focused on creating, preserving and advocating for co-operative communities residents are proud to call home.
Open positionsAre you ready to help make a difference?
Building Manager
Location
Vancouver, British Columbia
Application Deadline
Ongoing
Description
Based in Vancouver, Community Land Trust (CLT) is a social purpose real estate developer focused on creating communities people are proud to call home. Established in 2015, CLT is a member of the CHF BC group of social enterprises. CLT stewards its real estate, asset management, development, and finance portfolios with access to shared corporate services of the CHF BC group.
CLT currently has more than 40 co-ops in their portfolio, with more than 3,000 occupied homes and another 800 homes in development or under construction in Victoria, Abbotsford, Maple Ridge, Vancouver, Surrey, New Westminster, Burnaby, Coquitlam, Kelowna and North Cowichan.
Over the past 10 years, CLT has grown significantly, building their own real estate, development, asset management, and finance divisions. Today, CLT has a real asset portfolio of approximately $1.25 billion, with $35 million in operating budgets and a team of 48 staff.
Our team of skilled industry professionals is focused on creating and advocating for inclusive communities that residents are proud to call home.
Purpose of the Position
The Building Manager is responsible for the day-to-day management and maintenance coordination of the housing co-operative. They are the first on-site point of contact and respond diligently and expeditiously to all inquiries, concerns or emergencies that occur during regular business hours. They are also responsible for carrying out policies and procedures determined by the Board of Directors and as directed by the co-op representative(s).
KEy responsibilities
MaintenanceCoordination
Performing daily, weekly and monthly inspections of the property, as required (both interior and exterior)
Performing unit inspections on an annual basis and as needed during member turnover
Receiving and coordinating building maintenance work orders for member/resident units
Managing contractor scope of work and obtaining contractor quotes, monitoring their performance and attendance on site
Coordinating access to member/resident units for preventative, regular and urgent maintenance issues, as required
Administration Coordination
Effectively and accurately communicating information between the co-op Board of Directors and the appropriate CLT team
Responding to member/resident inquiries and complaints with the goal of resolving matters in a timely manner
Maintaining records and preparing correspondence and notices
Advertising vacant units and filling the vacancies
Assisting the Board by addressing inquiries or concerns that pertain to co-op rules, procedures, operating agreements, and any other documents
Preparing and presenting monthly management reports to the co-op’s Board of Director
Attending the Annual General Meeting (AGM) of the co-operative, board meetings, and other meetings or events as necessary
Processing member’s electronic payments and ensuring effective arrears management
Administering the petty cash fund
Facilitating the month-end process by accurately recording and processing transactions and submitting to the accounting team
Performing other duties as appropriate
Qualifications
Degree or diploma in Business Administration, Real Estate Management, or Property Management or equivalent experience in a related field
Experience working with multi-unit residential buildings or strata buildings
Strong knowledge of building systems and project coordination experience
Experienced computer user, with an emphasis on MS Windows (Word, Excel, Outlook)
Demonstrated ability to communicate effectively with spoken and written English
Effective communication skills with residents and contracted maintenance personnel with the goal of achieving results and resolving conflict
Strong time management and organization skills
Effective problem solving and critical thinking skills
Reliability, accuracy and attention to details
Excellent interpersonal skills, including judgement, tact, integrity and patience
Ability to maintain confidentiality and a professional business demeanor
Demonstrated knowledge of co-operative governance is considered an asset
Working Requirements
If required, the ability to work on-site and/or remotely during hours that are outside of the regular workweek (i.e. statutory holidays, weekends and evenings) in order to fulfil operational requirements
Flexibility to work on-site in the office of multiple housing co-operatives with frequent activities and travel in and around the Lower Mainland
Access to a vehicle and a valid BC drivers license is required
Equity, Diversity, and Inclusion
Community Land Trust is an equal opportunity employer. In accordance with the Accessible Canada Act, 2019 and all applicable provincial accessibility standards, upon request, accommodation will be provided by both Odgers Berndtson and Community Land Trust throughout the recruitment, selection and/or assessment process to applicants with disabilities.
Based in Vancouver, Community Land Trust (CLT) is a social purpose real estate developer focused on creating communities people are proud to call home. Established in 2015, CLT is a member of the CHF BC group of social enterprises. CLT stewards its real estate, asset management, development, and finance portfolios with access to shared corporate services of the CHF BC group.
CLT currently has more than 40 co-ops in their portfolio, with more than 3,000 occupied homes and another 800 homes in development or under construction in Victoria, Abbotsford, Maple Ridge, Vancouver, Surrey, New Westminster, Burnaby, Coquitlam, Kelowna and North Cowichan.
Over the past 10 years, CLT has grown significantly, building their own real estate, development, asset management, and finance divisions. Today, CLT has a real asset portfolio of approximately $1.25 billion, with $35 million in operating budgets and a team of 48 staff.
Our team of skilled industry professionals is focused on creating and advocating for inclusive communities that residents are proud to call home.
Purpose of the Position
Reporting directly to the Executive Director and working closely with the Director of Real Estate and Asset Management, the Asset Manager is responsible for maximizing the value and return on real estate assets. The Asset Manager focuses on ensuring that real estate assets operate efficiently and identifies opportunities to enhance property values, ensures alignment between capital plans and maintenance/repair priorities. They will build and maintain productive relationships with the development and finance teams and business partners and industry contacts.
Key Responsibilities
The Senior Development Manager is responsible for managing the development of a portfolio of affordable housing projects within Metro Vancouver and Vancouver Island. They will lead or support early site identification activities and be responsible for the planning, consultant procurement, design, municipal approvals, review of complex residential and mixed-use financial pro formas, risk assessment, construction oversight, the project draws, and occupancy turnover to operations. This position also provides project leadership and coordination to a project team and works collaboratively with partners, including other non-profit societies, private sector developers, consultants, industry specialists, contractors, government ministries, municipality officials, First Nations, and various agencies in achieving project objectives.
Key Responsibilities
Asset management
Lead the analysis of all capital costs
Ensure asset management compliance according to the property’s underlying agreements
Assist property management on planning and authorizing capital expenditures for budget compliance
Maintain accurate and up-to-date work schedules and associated support activities on capital projects
Monitor and report status of capital projects during the building and project lifecycles
Assist with the tendering process for renovation projects and verifying that all necessary paperwork has been submitted
Support the development of project scope, proposal, estimate, and change notices
Coordinate the procurement process and contracting documents, including Request for Quotations, Technical Bid Evaluations, Engineering Work Packages
Ensure the project execution plan and quality management plan are adhered to and documented
Ensure appropriate and sufficient insurance coverage for assets
Capital Planning
Ensure alignment between capital plan and maintenance/repair priorities
Prepare 5-year capital asset plans in coordination with the finance department
Maintain capital budgets / replacement reserve plans for every building, monitoring reserve expenditures and reporting on variances from budgets
Plan and forecast future replacement reserve allocations
Establish and maintain an asset inventory for all buildings, including building condition assessments (BCA) and depreciation reports.
Ensure depreciation reports and property appraisals remain current
Liaise with funders and stakeholders to gain access to renewal programs and services
Analyze and integrate data gathered from asset database, maintenance staff, energy audits, building condition assessments, engineering studies, vendors, CMHC and BC Housing to determine capital planning and replacement strategies
Represent CLT in stakeholder discussions around capital renewal and asset planning
General
Prepare annual budget for capital assets and presenting to the finance department
Participate in quarterly financial reviews with Directors and Managers
Perform other related duties as required
EDucation and Experience
A minimum of five years’ experience in architecture, construction, building science or engineering in building systems/mechanical engineering or a related field
A minimum of seven years’ experience on duties relating to the operations and/or management of large complex buildings
Training and experience in project management, budgeting, estimating, and procurement. CAPM or PMP are considered an asset
Training and/or experience in capital planning, portfolio planning, asset management, and property management, real estate development, planning, design, construction management or engineering are considered an asset
Experience writing funding proposals, working with government funders and experience writing technical reports
Experience working in a charity or non-profit context is considered an asset
SKILLS AND abilities
Knowledge and experience in asset management, capital planning, portfolio management
Knowledge of project management best practices, particularly budgeting, scope, time management, and procurement
Ability to build and leverage relationships with funders and other stakeholders
Ability to prepare business cases and funding proposals
Ability to read and understand legal documents and construction plans
General knowledge of building codes and systems
Knowledge of advanced building mechanical systems considered an asset
Well organized, multitasking, and prioritizing skills with the ability to work on multiple projects at any given time with tight deadlines while maintaining a high level of accuracy and attention to detail
Ability to undertake research and analysis related to managing capital assets
Ability to perform duties with limited supervision and to demonstrate excellent administrative and time management skills to effectively coordinate a variety of competing tasks as well as organize and manage workloads and set priorities
Ability to use standardized software packages, including word processing, spreadsheets, presentations, and customized in-house database programs
Ability to develop, coach and guide staff members and build collaborative teams
Excellent communication skills
Equity, Diversity, and Inclusion
CLT Development Services Society is an equal opportunity employer. We hire based on merit and are strongly committed to equity, diversity and accessibility. Upon request accommodation will be provided throughout the recruitment, selection and/or assessment process to applicants with disabilities. We value diversity and encourage applications from individuals of all backgrounds and experiences.
Based in Vancouver, Community Land Trust (CLT) is a social purpose real estate developer focused on creating communities people are proud to call home. Established in 2015, CLT is a member of the CHF BC group of social enterprises. CLT stewards its real estate, asset management, development, and finance portfolios with access to shared corporate services of the CHF BC group.
CLT currently has more than 40 co-ops in their portfolio, with more than 3,000 occupied homes and another 800 homes in development or under construction in Victoria, Abbotsford, Maple Ridge, Vancouver, Surrey, New Westminster, Burnaby, Coquitlam, Kelowna and North Cowichan.
Over the past 10 years, CLT has grown significantly, building their own real estate, development, asset management, and finance divisions. Today, CLT has a real asset portfolio of approximately $1.25 billion, with $35 million in operating budgets and a team of 48 staff.
Our team of skilled industry professionals is focused on creating and advocating for inclusive communities that residents are proud to call home.
Purpose of the Position
The Building Caretaker is responsible for keeping buildings in the CLT portfolio clean, orderly, and in good condition. Reporting to the Property Manager, the Building Caretaker ensures sound facility management services across CLT buildings.
Key Responsibilities
The major responsibilities of this position include, but are not limited to:
Performing day-to-day janitorial duties for the building including dusting, mopping, vacuuming and sweeping
Conducting daily, weekly, and monthly walk throughs, as needed
Cleaning walls, carpets, accessible windows, furniture, baseboards and other items to maintain a clean and safe environment for members and staff
Perform routine maintenance tasks such as changing light bulbs
Maintaining cleanliness of all indoor common areas such as lobby and elevators, laundry rooms, hallways, stairs, office and amenity and common rooms
Cleaning and preparing units for new occupants/members.
Cleaning all outdoor areas including picking up litter
Keeping garbage collection areas clean and helping the facilitation of an effective recycling program
Completing cleaning checklists while keeping them up-to-date
Assisting and identifying building deficiencies and tracking ongoing and finished work
Keeping emergency exits and building walkways clear of hazards
Reporting to the Property Manager any situation that is considered dangerous for evaluation and making suggestions to ensure a safe working environment
Stock and maintain supply rooms and inform the Property Manager about the building equipment and supply needs
Follow all health and safety guidelines and regulations
Assisting with security and safety measures by performing tasks such as locking doors after operating hours and checking electrical appliances use to ensure that hazards are not created.
Performing routine maintenance on building systems, if required, as well as handyperson duties including:
Basic plumbing & heating
Carpentry
Lock replacements
Painting
Drywall repairs
Routine electrical repairs
Routine appliance repairs
Tile work, caulking and grouting
Garbage removal
Grounds work
Roof and drains cleaning, when safe
Participating in maintenance projects and unit turn-over maintenance
Providing feedback and assisting the Property Manager in optimizing and maintaining standard operating procedures and work instructions, as well as the work order management system and corresponding mobile application
Performing other related duties as required
SKILLS AND abilities
The successful candidate will have proven experience providing maintenance services and cleaning in residential buildings.
Reliable with excellent customer service skills
Flexible, friendly and has a professional attitude
Able to work under pressure in a fast-paced environment
Team player who can build effective working relationships with co-workers
Familiar with multiple communication platforms and relevant mobile phone functions, such as e-mailing, text messaging, photo taking, and the general use of mobile applications
Complete tasks independently in a timely manner with minimal supervision
WORKING CONDITIONS AND REQUIREMENTS
This is a fulltime position with regular working hours
The Caretaker is expected to handle a variety of maintenance requests across CLT’s building portfolio.
This position is primarily located onsite at CLT buildings. Flexibility to work onsite across the Lower Mainland is required
Passing a Vulnerable Sector Check is required for this role
Flexibility to work outside of the regular work week (i.e. holidays/evenings/weekends) when needed to meet operational needs. This includes being available for on-call building emergencies and after-hours emergency rotations.
Access to a vehicle with a valid BC driver’s license.
You must have your own basic tools
Ability to climb ladders and stairs, work with your hands in a precise manner, kneel, push/pull objects, and walk and stand for long periods of time.
Equity, Diversity, and Inclusion
CLT Development Services Society is an equal opportunity employer. We hire based on merit and are strongly committed to equity, diversity and accessibility. Upon request accommodation will be provided throughout the recruitment, selection and/or assessment process to applicants with disabilities. We value diversity and encourage applications from individuals of all backgrounds and experiences.
Want to join our team? Apply today.
To apply for an Open Position, please refer to the Apply Now links provided in Job Postings listed above.
